Accounts Payable for Windows

Accounts Payable ClerkAccounts Payable for Windows is a full-featured accounts payable system designed to meet the needs of financial institutions by automating the invoice processing and payment function.

If you are looking for a simplified disbursement processing and accounting system to refund credit balances on loans to comply with Regulation Z or to issue refund or rebate payments, look at our Accounts Payable Lite for Windows product.

Key Features

    • Employs a Client-Server SQL database that provides the highest level of data integrity, low license fees, and has very low maintenance requirements.
    • Capable of multi-company accounting. You can process for multiple organizations.
    • Provides predefined and custom check formats and 1099-MISC forms. Use your existing checks: continuous or laser. Multiple payments for a payee can be combined on one check. Facsimile signatures can also be printed on checks.
    • Provides California independent contractor reporting.
    • Any transaction, posting or check can be reversed with automatic generation of reversing transactions.
    • Critical data is fully edited and validated. Data entry is assisted by pick-lists of valid entries from which an entry can be found and selected. New vendors can be added to on the fly as payable items are processed.
    • An unlimited number of general ledger distributions can be entered for each payable item.
    • Standard distributions provide for quick entry of complex and repetitive distributions with automatic calculation based upon percentages or equal splits.
    • Handles both cash and accrual based accounting. You can regularly make payments on a cash basis and perform periodic accrual posting for pending payments.
    • General Ledger transactions can be exported to your core accounting system. G/L export formats include:
        • Phoenix International
        • M & I DataServices
        • ITI
        • Dimension
        • Broadway & Seymour
        • Mellon
        • BMA BankRite
        • Customized and others
    • Maintains complete account distribution and payment history for as long as you wish. New payments are checked against previous payments for duplication.
    • Full payee/vendor information including refunds and year-to-date purchases. Required reporting for 1099s, requests for missing tax identification numbers and backup withholding is easy.
    • Transactions can be batch posted or paid instantly. A “Fast Check” feature will post an individual payment and print a check in less than 30 seconds.
    • Includes a complete check/disbursement register and reconciliation system. Check register data can be exported to other systems. Paid items and checks issued are cross-referenced.
    • Over 25 standard reports, many with sort and select options. All reports can be previewed before printing. Although a full range of reports can be produced from menu choices, additional ad hoc reports can be produced using a powerful built-in report generator. (Click this link to download printable sample reports in Acrobat® Reader format.)
    • An archive add-in module is available. Closed loans and their activity can be transferred to an archive database. Users can easily switch to/from the archive database.
    • Provides complete user flexibility, control and ease of use. The program employs modern programming techniques and a proven user interface; most actions can be accomplished in a “point and shoot” manner. What used to take hours can now be done in minutes.

Key Benefits

  • Reduce processing time and costs while providing full management, accounting and auditing information.
  • Reduce risks and errors because critical data is validated and balanced. Reduce management review time using a pre-post report showing complete payment and distribution information.
  • G/L distributions can be entered using predefined standard distributions.
  • Provides both cash and accrual based accounting. Your G/L can always reflect your expense/liability situation.
  • Avoid duplicate payments. The system automatically checks and flags any possibility of making a payment twice.
  • Complete payment history can be recalled instantly or reported at will. Payments and checks are cross-referenced. You’ll be able to reduce departmental file storage requirements.
  • Your data is in your computer. No more waiting for reports or delayed posting. Retrieve payment information in less time than it takes to walk to the file cabinet.
  • Print checks on your existing forms. Export G/L transactions to your core accounting system.
  • Produce year-end IRS information returns (1099s) and requests for tax identification numbers.
  • Automatically schedule recurring payments, expense accruals, and short-term asset amortization.
  • Compliant with all current versions of Microsoft Windows. Thin-client capable using Citrix or Windows Terminal Services.

Sample Screens

Click image to view slide show.

Pricing

Prices start as low as $2400 for a single user license. Call for specific pricing.

Demonstrations and Evaluation

Online demonstrations of this product are available. Just call us and we’ll respond.

Information

To produce a quick reference, use your browser to print this page.