Accounts Payable Lite for Windows

A/P Lite clerkAccounts Payable Lite is a simplified disbursement processing and accounting system. Financial institutions use A/P Lite to refund credit balances on loans to comply with Regulation Z, Part 226. Other organizations use A/P Lite to issue refund or rebate payments.

A/P Lite does not employ a vendor file and does not track vendor history. If you are looking for a full-featured Accounts Payable system, look at our Accounts Payable for Windows product.

Key Features

  • A/P Lite sharply reduces processing time and costs while providing full management, accounting and auditing information.
  • To further streamline the process, Weston & Muir can provide custom import modules that will automatically perform the data entry task using data prepared by other external accounting programs. These import modules are offered at the nominal cost of development, usually less that $300.
  • An unlimited number of general ledger distributions can be entered for each payable item.
  • Standard distributions provide for quick entry of complex and repetitive distributions with automatic calculation based upon percentages or equal splits.
  • Handles both cash and accrual based accounting. You can regularly make payments on a cash basis and perform periodic accrual posting for pending payments.
  • General Ledger transactions can be printed on G/L tickets or transmittal sheets. Or, they can be exported to your mainframe. G/L export formats include:
    • Phoenix International
    • M & I DataServices
    • ITI
    • Dimension
    • Broadway & Seymour
    • Mellon
    • BMA BankRite
    • Customized and others
  • Provides predefined and user-defined check formats, continuous or sheet. Facsimile signatures can be printed on checks.
  • A/P Lite maintains complete account distribution and payment history for as long as you wish. New payments are checked against previous payments for duplication.
  • Any payment, posting or check can be reversed and voided; reversing G/L transactions are automatically generated.
  • Critical data is fully edited and validated, including g/l account and branch/responsibility center numbers. Data entry is assisted by pick-lists of valid entries. New branches and g/l accounts can be added to validation tables on the fly as payments are processed.
  • Includes a complete check register and reconciliation system. You’ll know at a glance whether an item has been paid and the check number issued.
  • Handles multi-company accounting (two companies are standard, more are available). You can process for multiple organizations, the bank and a subsidiary, for example.
  • Over 15 standard reports, many with sort and select options. All reports can be previewed before printing. Although a full range of reports can be produced from menu choices, additional ad hoc reports can be produced using a powerful built-in report generator.
  • A/P Lite provides complete user flexibility, control and ease of use. The program employs modern programming techniques and a proven user interface; most actions can be accomplished in a “point and shoot” manner. What used to take hours can now be done in minutes.

Key Benefits

  • Regulation Z compliance.
  • Reduces manual processing time and costs while providing full management and accounting information.
  • Reduce errors because critical data is validated and balanced. Reduce management review time using a pre-post report showing complete payment and distribution information.
  • An unlimited number of G/L distributions can be entered from the keyboard or automatically by using predefined standard distributions.
  • Provides both cash and accrual based accounting. Your G/L can always reflect your expense/liability situation.
  • Avoid paying duplicate payments. The system automatically checks and flags any possibility of making a payment twice.
  • Complete payment history can be recalled instantly or reported at will. Payments and checks are cross-referenced. You’ll be able to reduce departmental file storage requirements.
  • Year 2000 Compliant.
  • With over 15 standard reports, many with sort and select options, you’ll be able to research previous payments.
  • Print G/L transactions and checks on your existing forms. Export G/L transactions to your G/L system.

Sample Screens

Click image to view slide show.

Pricing

Prices start as low as $1200 for a single user license. Call for specific pricing.

Evaluation

Online demonstrations of this product are available; just call us.

Information

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